Leasing and property ops, run by agents around the clock.
LoopLlama runs crews of AI agents inside the tools your team already uses — Gmail or Outlook, Google Calendar, Twilio, DocuSign, HubSpot or Salesforce, and your property database — to answer inquiries, book showings, chase applications, send leases, triage work orders, and keep owners informed. A human approves every message before it goes out.
From first inquiry to renewal, without a bigger leasing team.
Inquiries & showings
Answer listing inquiries from portals and email within minutes, pre-qualify on move-in date, budget, and pets, and offer showing slots straight from the leasing agent's calendar.
Applications & leasing
Chase incomplete applications and missing documents, summarize the file for the leasing manager, and send the lease and addenda through DocuSign once approved.
Maintenance & residents
Read maintenance requests from email and text, classify urgency, look up the unit and warranty details, create the work order, and keep the resident updated as it moves.
Rent, renewals & owners
Follow up on late rent with the right tone and the right escalation, start renewal outreach 90 days out, and send owners a monthly summary of their portfolio.
Every inquiry answered with three real time slots.
Connect the leasing team's Google Calendar once. When an inquiry lands, an agent reads it, checks the listing is still available in your database, finds open slots on the assigned agent's calendar around the prospect's preferred times, and drafts the reply. Once the prospect picks a slot, a second agent books the event and texts a confirmation the morning of.
- Slots come from the real calendar, not a guess
- Availability is checked against your listings table first
- Replies wait for approval until you trust the crew
- Every booking is traceable to the inquiry that started it
calendar_free_busy → {
"calendar": "leasing@brightlinepm.com",
"window": "2026-09-17T09:00 → 2026-09-18T18:00",
"busy": [
{ "start": "2026-09-17T10:00", "end": "2026-09-17T11:30" },
{ "start": "2026-09-17T14:00", "end": "2026-09-17T15:00" },
{ "start": "2026-09-18T09:00", "end": "2026-09-18T12:00" }
]
}
scheduler → "Prospect asked for 'after work Wednesday or
Thursday morning.' Unit 4B is still listed as available.
Offering Wed 5:30pm, Wed 6:15pm, and Thu 1:00pm (Thursday
morning is fully booked). Drafted reply with the three
slots and the parking note from the listing..."Crews a property team can run this week.
Describe the job in plain English and the workflow builder drafts a crew grounded in your own listings and resident data. These are the ones property teams start with.
Inquiry response & pre-qualification
Reply to listing inquiries, ask the pre-qualifying questions, and log the lead in the CRM with the answers.
Showing scheduling
Offer open slots from the agent's calendar, book the showing when the prospect picks one, and text a same-day reminder.
Application chase & lease send
Follow up on incomplete applications, summarize the file, and send the lease package through DocuSign after approval.
Work-order triage
Read maintenance requests, rate urgency, look up the unit, create the work order, and reply to the resident with next steps.
Late-rent follow-up
Pull the delinquency list each morning and send the right reminder for day 3, day 7, and day 14 by text or email.
Monthly owner report
Compile occupancy, rent collected, and open work orders per owner into a plain-English email and a row in the portfolio sheet.
Agents draft. Your team approves.
Turn on approval for a workflow and every sensitive action — sending an email or text, creating or updating a record, writing a row — pauses the run and shows your operator exactly what the agent is about to do. Approve, reject with a reason, or answer the agent's question, from the dashboard or the API. Every step is recorded with its tool calls and tokens, so you can always see who approved what.
Built on what you already run.
Bring your own OAuth apps and credentials; everything is encrypted and scoped to your account. Missing a system you rely on? Tell us — connectors are how we prioritize.
Put a crew on this weekend's inquiries.
Start free, connect your inbox and calendar, and let a crew answer the next fifty leads with real showing slots. Upgrade when it earns its keep.